Allotments Minutes 21st January 2010
MINUTES OF THE MEETING OF THE ALLOTMENTS COMMITTEE
21st JANUARY at 6.30pm
HELD AT THE PARK PAVILION BOARD ROOM, BARRACK LANE, HARWICH, ESSEX
Present: Councillor A Colbourne in the Chair
Councillors: J Brown, D McLeod and G Calver
Co-opted Members: Mr Inglis, Mr Mesher and Mr McCoy
Clerk: Mrs S Anderson
Also present: Two members of the public
Public Question Time:
Mr Russell, new tenant at Long Meadows site, commented on the condition of the boundary fence at the rear of Plots 4, 5 and 6. The Chairman will visit site on Saturday 23rd January 2010 at 12 noon.
A34/09 APOLOGIES FOR ABSENCE
Apologies received from Councillors B Brown, M Gardner, D Rutson and Co-opted Members Mr Steward and Mr Button.
A35/09 DECLARATIONS OF MEMBERS’ INTERESTS
A36/09 MINUTES OF LAST MEETING
RESOLVED: that the minutes of the Allotments Committee meeting held on 12th November 2009, (previously circulated), be accepted as a true record.
A37/09 KING GEORGES AVENUE ALLOTMENT SITE
Further to Minute A27/09, the Committee noted an email response from Mr Andy White t Tendring District Council, regarding the unused area of land, adjacent to the King Georges Avenue allotment site. Mr White confirmed that the Portfolio Holder is, in principle, willing to go ahead with the proposal to dispose of the land and this will be confirmed after 2nd February 2010.
A38/09 ALLOTMENT SOFTWARE
Further to Minute A32/09 the Committee noted that several software programmes were being explored to assist with the annual allotment invoices distributed in September.
A39/09 VACANT PLOTS/WAITING LIST/NOTICES TO QUIT
The Clerk informed the Committee that two people have been allocated allotments and the waiting list currently stands at 40.
A40/09 CO-OPTED MEMBERS REPORT
It was reported that the tenant of Plot 7 had not responded to the request to remove the willow trees. RESOLVED: to send a further letter requesting the willows are removed immediately. The Chairman will check Plots 42 and 54.
It was noted by the Committee that a representative from Veolia had visited the site in December regarding non-compliance of regulations. RESOLVED: that six non-return valve taps be purchased, at a cost of approximately £8.00 each and fitted by volunteers. The Committee gave permission to the tenant of Plot 15 to erect a shed. The Committee RESOLVED: that the Clerk be given authority to approve requests for the erection of sheds as
long as it meets with existing guidelines but any requests that exceed the current NSALG recommendation, can only be granted by the Committee.
A41/09 DATE OF NEXT MEETING
The next meeting of the Allotments Committee will be held on Thursday, 4th March 2010 at the Park Pavilion Board Room, Barrack Lane at 6.30pm
Meeting closed at 6.50pm.