Allotments Committee Agenda – 31st October 2023

Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
Assistant Clerk: Mrs Marie Snell

A meeting of the
to be held at

The Guildhall, Church Street, Harwich


Tuesday 31st October 2023 at 7.00pm

Public Question Time:
15 minutes will be available for members of the Public to ask questions in relation to items on the agenda only.


1 Apologies for Absence
To receive apologies for absence
2 Declarations of Members’ Interests
To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda
3 Minutes of the Last Meeting
•To approve as a correct record the minutes of the Allotments Committee meeting held on 25h July 2023.
4 Matters Arising from the Minutes

•Clerk to provide update regarding recent implementation of electronic invoicing for September 2023 annual invoicing period, for information only.

5 Matters Arising from Previous Minutes
6 Vacant Plots/Waiting List/Notices to Quit
7 Site Representative Reports
8 Budget Update and Proposed Budget for Municipal Year 2024/25
        To review and consider the committee budget for the coming year.
9 Allotment Clearance following End of Tenancy

To agree a course of action for clearance of vacant plots at the end of a tenancy and associated recharges to the vacating tenant.

10 Chicken Coup Request

To consider chicken coup request for BC19.

11 Matters Received in the Post, to be Reported or Raised by Members
12 Time and Date of Next Meeting
The next meeting of the Allotments Committee is Tuesday 6th March 2024 at The Guildhall, Church Street, Harwich.
13 Exclusion of Public and Press
Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the under-mentioned business:•Voluntary Site Representative Vacancy – Boatswains Call


14 Voluntary Site Representative Vacancies
To review and consider a letter of interest received for the voluntary position at;•Boatswains Call

Dated: 24th October 2023                                                                                 

 Mrs Marie Snell
Assistant Clerk to the Council