Harwich Town Council

The Guildhall,
Church Street,
Harwich. CO12 3DS

t: 01255 507211
e: info@harwichtowncouncil.co.uk
Hours: 9.30am – 1pm Monday, Wednesday & Friday

Guildhall Minutes 6th March 2013

Minutes of the Meeting of the Guildhall Committee
held at
The 1912 Centre, Cow Lane, Harwich
on
Wednesday, 06 March 2013 at 7pm

Present: Councillors Brown, R Callender, J Henderson, Thurlow, McLeod, Flavell and King
In the Chair: Councillor Calver
Clerk: Mrs Michelle Townsend
Also present: Cllr Fowler, no members of the public and no members of the press

Public Question Time:
None

G39/12 APOLOGIES FOR ABSENCE
None
G40/12 DECLARATIONS OF MEMBERS’ INTERESTS
None
G41/12 MINUTES OF THE LAST MEETING
RESOLVED that the minutes of the Guildhall meeting held on Wednesday 23rd January 2013 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.
G42/12 MATTERS ARISING FROM THE MINUTES
None
G43/12 DRAFT MAYOR MAKING PROTOCOL
Members reviewed the draft policy following the recent meeting held with the Church Wardens to gain their input. Cllr Calver confirmed that he was in contact with Trinity House and recommended that the current version is reviewed and adopted at the next Full Council meeting in readiness for Mayor Making in May.   There may be minor additions in the future regarding the order of procession following the meeting with Trinity House.
RESOLVED: To seek adoption of the Draft Mayor Making Protocol at the next Full Council meeting.
G44/12 RELEASE OF PHOTOGRAPHS FOR DISPLAY AT THAMES SAILING BARGE TRUST
RESOLVED: To forward scanned copies of the requested photographs on condition that any usage of the pictures will bear recognition to the Council and that the photographs will not be reproduced or used in a publication for which payment will be received.
G45/12 OFFICE
Members reviewed the samples supplied for framing 2 prints along with costs for the frames and prints.
RESOLVED: Clerk to proceed, in consultation with Cllr J Henderson to purchase two standard size prints from the selected photos donated by Cllr Fowler along with 2 frames. Agreed maximum spend £183
FURTHER RESOLVED: To purchase paint with the remainder of the budget. Any additional cost to be taken from premises maintenance budget.
G46/12 MATTERS RECEIVED IN THE POST OR INFORMATION RAISED BY MEMBERS
On behalf of the Committee, thanks was passed to the Guildhall staff and the Archivists for their work for the year.
G47/12 DATE OF NEXT MEETING
To be advised in due course

The Chairman closed the meeting at 7.11pm