Finance Minutes 2nd April 2014
MINUTES of the Meeting of the Finance & General Purposes Committee
The Guildhall, Church Street, Harwich
on Wednesday 2nd April 2014 at 7pm
|Present:||Councillors Brown, Calver, Fowler, I Henderson, King, McLeod, Morrison, Thompson and Todd|
|In the Chair:||Councillor Day|
|Clerk:||Mrs Lucy Ballard|
|Also present:||0 members of the public, 0 members of the press and Cllr C Powell|
Public Question Time:
|F130/13||APOLOGIES FOR ABSENCE
J Henderson (substituted by Cllr D King)
|F131/13||DECLARATIONS OF MEMBERS’ INTERESTS
|F132/13||MINUTES OF THE LAST MEETING
RESOLVED that the minutes of the Finance & General Purposes meeting held on Wednesday 5th February 2014 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.
FURTHER RESOLVED: that the confidential minutes of the Finance & General Purposes meeting held on Wednesday 5th February 2014 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.
|F133/13||MATTERS ARISING FROM THE MINUTES
• The Clerk informed members that the Sparks will Fly Bead is currently being house at Harwich Sports Centre on a temporary basis.
• Members noted the options considered for a noticeboard on the HillSchool site. The Clerk will seek quotations and refer back to a future meeting of the committee.
|F134/13||HARWICH INTERNATIONAL SHANTY FESTIVAL
RESOLVED: Deferred until further information is sought from applicant.
RESOLVED: To fund s137 grant of £118.80.
RESOLVED TO RECOMMEND: To fund s137 grant of £750
|F137/13||HARWICH SOCIETY (HARWICH IN BLOOM)
RESOLVED TO RECOMMEND: To fund s137 grant of £1200 with a view to reviewing the way in which this funding is administered.
|F138/13||HARWICH & DISTRICT SOCIAL STROKE GROUP
RESOLVED: To fund s137 grant of £250
|F139/13||ST NICHOLAS WELCOME COMMITTEE
RESOLVED: To fund s137 grant of £120
|F140/13||HARWICH FESTIVAL OF THE ARTS
RESOLVED TO RECOMMEND: To fund s137 grant of £3000, to cover £2045 for the lunchtime concerts and £955 towards the Great Big Celebration of Young Harwich Day.
|F141/13||CITIZENS ADVICE BUREAU
RESOLVED: Not to fund
The Clerk, in relation to Min F114/13, informed members that further, comparable quotations had been sought in relation to the grant funding application that had been submitted, and a lower quote had been obtained, but for equipment of a higher specification and therefore the total grant to be awarded would be reduced from £2361.84 to £1920.
|F143/13||OLD MAYORAL ROBES
The Clerk referred to Min F118/13 and reported that the archivists felt that there was no apparent historical relevance of the old Mayoral Robes.
RESOLVED: To retain all gowns in the Guildhall and investigate suitable forms of storage.
|F144/13||FLOOD SIREN WORKING PARTY
Cllr Day reported that Trinity House are willing to create a licence to Harwich Town Council, to site the flood siren, and provide authority to Harwich Town Council to put in for Planning Permission. He referred to the need to push forward with the Emergency Planning team at TDC to ensure the siren is incorporated into this.
|F145/13||HILL SCHOOL SITE
|F146/13||WW1 COMMEMORATION WORKING PARTY
Members considered recommendations for commemorating the first world war, including refurbishment of the local war memorials; drawing up a framed list of 136 residents who lost their lives; and scattering poppy seeds on an area of the Cliff slopes, directly opposite the Minesweepers memorial.
RESOLVED: To earmark £250, to be transferred from existing Earmarked funds, to be expended on purchasing poppy seeds with a view to having the ground prepared in time for seeding in the first two weeks of July.
Cllr Day encouraged discussion about the future use of the vacant flat area and suggested that it was in need of some refurbishment to enable it to be used for business purposes.
RESOLVED: To obtain some quotes to remove the kitchen and redecorate with a view to establishing a future use. Electing Cllr Day, Cllr Morrison and Cllr King to view the area and make recommendations as to the extent of the works.
|F149/13||GUILDHALL DISABLED ACCESS
Cllr Day updated members on progress made with plans to install disabled access to the Grade I Listed building. He referred to the possible amendment to the plans to alter the frontage of the Guildhall/pavement, and that the surveyor was in the process of obtaining comparable quotations for the stairlift. He also referred to other works which would be incorporated with the disabled access, including the need to update parts of the heating system (boiler and radiators), for which quotations were being sought.
|F150/13||MATTERS TO BE REPORTED
|F151/13||MATTERS RECEIVED IN THE POST OF INFORMATION RAISED BY MEMBERS
|F152/13||DATE OF NEXT MEETING
The date of the next meeting of the Finance and General Purposes Committee will be confirmed once the schedule of meetings for the 2014/15 Municipal year had been agreed.
The Chairman closed the meeting at 9.30pm