Harwich Town Council

The Guildhall,
Church Street,
Harwich. CO12 3DS

t: 01255 507211
e: info@harwichtowncouncil.co.uk
Hours: 9.30am – 1pm Monday, Wednesday & Friday

Finance Minutes 25th June 2012

MINUTES of the Meeting of the FINANCE & GENERAL PURPOSES COMMITTEE held at The Guildhall, Church Street, Harwich on Monday 25th June 2012 commencing at 7pm

Present: Councillors Calver, Gibbins, Henderson, Thompson and Todd
In the Chair: Councillor Double

Clerk: Mrs L Ballard

Also present: The Mayor, Councillor J Thurlow and Cllr Brown

No Questions

F01/12 APOLOGIES FOR ABSENCE
Apologies received from Cllrs Day and McLeod

F02/12 ELECTION OF VICE-CHAIR
RESOLVED: That Cllr Thompson be elected as Vice-Chair for the Municipal year 2012/13

F03/12 DECLARATION OF MEMBERS’ INTERESTS
None

F04/12 MINUTES OF THE LAST MEETING
RESOLVED that the minutes of the Finance and General Purposes meeting held on 16th May 2012 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.
FURTHER RESOLVED that the confidential minutes of the Finance and General Purposes meeting held on 16th May 2012 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.

F05/12 PUTTING GREENS
The Clerk confirmed that the awaited report from NPS, TDC, was expected this week but that the first invoice, for the period April to June 2012 had already increased from previously agreed.
RESOLVED: to write to David Hall, TDC, to state that there is no agreement with HTC to increase the rent and to cancel the direct debit to prevent further payments.

F06/12 COUNCIL WEBSITE
The Clerk gave an update on progress of the new HTC website.

F07/12 HARWICH MAYFLOWER PROJECT
RESOLVED TO RECOMMEND: to grant £5000 funding from the Economic Development budget

F08/12 ST NICHOLAS WELCOME COMMITTEE
RESOLVED: to grant £150 s137 funding

F09/12 HARWICH INTERNATIONAL SHANTY FESTIVAL
RESOLVED TO RECOMMEND: to grant £750 s145 funding

F10/12 HARWICH & DISTRICT SOCIAL STROKE GROUP
RESOLVED: to grant £500 s137 funding

F11/12 HARWICH RBLBB SATURDAY MORNING MUSIC SCHOOL
RESOLVED TO RECOMMEND: to grant £2500 s137 funding

F12/12 HARWICH SECRET GARDENS
RESOLVED: to conditionally grant £300 in basis that applicant can satisfy Clerk that funds are being paid to a genuine organisation.

F13/12 MILEAGE ALLOWANCE 2012
Members noted the HMRC mileage allowance of 45ppm for the use of private cars on business

F14/12 LETTERS OF THANKS
Members noted letters of thanks from:
The Harwich Festival of the Arts
Vitalise
The Harwich Residents’ Association
Home-start Harwich

F15/12 DATE OF NEXT MEETING
The next meeting of the Finance and General Purposes Committee will be held on Monday 10 September 2012, at The Guildhall, Church Street, Harwich at 7pm.

The Chairman closed the meeting at 7.45pm