Allotments Minutes 25th June 2014
MINUTES of the Meeting of the ALLOTMENTS COMMITTEE
The Guildhall, Church Street, Harwich
Wednesday 25th June 2014 at 7.00pm
|In the Chair:||Councillor D McLeod|
|Also present:||Site Representatives, Mr McCoy, Mr Edmunds, Mr O’Hara, Mrs Steward and
2 members of the public and no members of the press
PUBLIC QUESTION TIME:
|A01/14||APOLOGIES FOR ABSENCE
Councillors Todd and Day
Site Representatives Mr Mesher, Mr Button and Miss Clark who is substituted by Mr E Zuschlag
|A02/14||ELECTION OF VICE CHAIR
RESOLVED: To appoint Cllr J Henderson as Vice-Chair of the Allotments Committee.
|A03/14||DECLARATIONS OF MEMBERS’ INTERESTS
|A04/14||MINUTES OF THE LAST MEETING
RESOLVED: that the minutes of the Allotments meeting held on 29th April 2014 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.FURTHER RESOLVED: that the confidential minutes of the Allotments meeting held on
29th April 2014 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.
|A05/14||MATTERS ARISING FROM THE MINUTES
|A06/14||MATTERS ARISING FROM PREVIOUS MINUTES
|A07/14||VACANT PLOTS/ WAITING LIST/NOTICES TO QUIT
The Clerk advised members of the following:
|A08/14||SITE REPRESENTATIVE REPORTS
Mr O’Hara – Nothing to report
Mr Edmunds – Nothing to report
Mr McCoy – Plot 3 requires a letter as weeds are growing and going to seed.
Mr Zuschlag – Nothing to report
Mrs Steward – Nothing to report
Members discussed the problems occurring from the large amount of overgrowth and large trees from neighbouring properties.RESOLVED: Clerk to write to residents advising them of HTC’s intension to clear the overgrowth on HTC’s property which is originating from their land with the request that all necessary measures are taken to prevent a reoccurrence.
The Clerk reported the recent vandalism to some water taps and the increase use of non standard tap keys being used by some plot holders which has resulted in damage to the spindles.RESOLVED: To order 10 taps via Mains & Drains at a total cost of £130.00.
Clerk to co-ordinate dates and arrange site visits on two consecutive Wednesdays late July.
|A12/14||MATTERS RECEIVED IN THE POST OR RAISED BY MEMBERS
|A13/14||TIME AND DATE OF NEXT MEETING
The next meeting of the Allotments Committee will be held at The Guildhall, Church Street, Harwich on Tuesday 26th August 2014 at 7pm.
The Chairman closed the meeting at 7.40pm