Allotments Minutes 19th January 2009
MINUTES OF THE MEETING OF THE ALLOTMENTS COMMITTEE
HELD ON 19th JANUARY 2009 at 6.30pm
HELD AT THE PARK PAVILION BOARD ROOM, BARRACK LANE, HARWICH, ESSEX
Present: Councillor T Colbourne, in the Chair
Councillors: G Calver, D McLeod, S Tyrer, J Wares
The Assistant Clerk to the Council, Mrs S Anderson
Also present: Councillor B Brown and 1 member of the public
A93/08 APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillors Gardner, Howlett and Co-opted Members Mr Button and Mr Steward.
A94/08 DECLARATIONS OF MEMBERS’ INTERESTS
Councillor Calver declared a personal interest in item regarding an allotment owned by The Harwich Society of which he is an Executive Member.
A95/08 MINUTES OF LAST MEETING
RESOLVED: that the minutes of the Allotments Committee held on 27th October 2008 (previously circulated) be accepted as a true record and signed by the Chairman.
A96/08 WILLOW WAY
Further to Minute A84/08, the committee discussed future use of Willow Way site and agreed for the site to be brought back to allotment standard, water laid to the site, new fencing and plots marked out. The committee was grateful for the community allotment project proposed by Councillor Double but felt that the priority should be to reinstate the site back to allotments.
RESOLVED: to obtain quotations for new fencing and to contact Brian Edmunds requesting
his costs to clear the site.
A97/08 ALLOTMENT ASSOCIATION
Further to Minute A88/08, the committee noted a response from NSALG regarding the amount of notice given to tenants of untidy plots and were pleased to receive confirmation that we were compliant with the national standard.
A98/08 KING GEORGES ALLOTMENT SITE
The committee considered a request from George Wimpey Limited to give up some of the allotment land at King Georges Avenue. RESOLVED: that a letter be sent to the developers requesting precise measurements and the exact location of the required land.
A99/08 REDOUBT ALLOTMENT SITE
The Chairman reported that the tenant of Plots 31, 32 and 34 Redoubt had requested a rebate as his allotments were over-shadowed by the height of the hedge that borders the Redoubt Fort.
RESOLVED: to refuse the request as the perimeter hedge was scheduled to be cut by Tendring District Council week commencing 26th January 2009.
A100/08 VACANT PLOTS/WAITING LIST/ NOTICES TO QUIT
The Assistant Clerk gave an update on vacant plots, current waiting list and Notices to Quit.
A101/08 CO-OPTED MEMBERS REPORTS
It was reported that several plots required warning letters. RESOLVED: to write letters to the tenants of Plots 4, 12, 42 and 54 also a letter to the family of the late Mr F Newnham (Plot 8a).
A report was received regarding the numerous Buddleia plants at the Dunns Meadow site
which attracted white cabbage butterflies in the summer making them unsuitable on allotments.
RESOLVED: that all tenants with buddleias on their plots be asked to remove them as they
were detrimental to other allotment holders around them.
The committee agreed to send a letter to Mr R Harvey at Tendring District Council requesting a date when the boundary fence would be repaired. A request was received for a further water standpipe to be installed at the Dunns Meadow allotment site. A member informed the committee that a hose was run from the tap to individual water butts at the eastern end therefore this method should also apply to the western end of the site. RESOLVED: to take no action at this time.
The Chairman closed the meeting at 7.45pm