Full Council Meeting Agenda

Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
Clerk: Ms Lucy Ballard

To be held at
The Guildhall, Church Street, Harwich
Tuesday 3rd September 2019 at 7pm
Or at the rise of the TOWN PLANNING MEETING, whichever is the later


1 Apologies for Absence
To receive apologies for absence
2 Declarations of Members’ Interests
To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda
3 Public Questions
Questions pursuant to Standing Order 3
4 Rethink Essex Advocacy

To receive a presentation on the services offered

5 Mayor’s Announcements
The Mayor to give a brief report of engagements undertaken since the last meeting.
6 Minutes of Last Meeting
• To approve as a correct record the Minutes of the meeting of Harwich Town Council held on 16th July 2019 (circulated separately).
7      Matters Arising from the Minutes of the Last Meeting
8 Matters Arising from the Minutes of Previous Meetings

MIN 145/18 – To confirm that a consultation report is expected by mid-September.

9 Request for free use of the Council Chamber

To consider request from Rethink Essex Advocacy for free use of the Council Chamber on a single occasion for the purposes of hosting an awareness day

10 Harwich Town Council Constitution

To adopt the constitution for Harwich Town Council

11 Volunteer Policy

To adopt the policy for Harwich Town Council

12 Dovercourt Fire Station

To receive an update on the Integrated Risk Management Plan 2020

Cllr I Henderson

13 Tendring District Council Waste Collection

To discuss the new refuse collection arrangements and consider any action

Cllr Powell

14 Wood treatment works in the Mayor’s Parlour

To consider report and accept recommendations at a cost of £260 to be expended from the Guildhall Improvements EMR

15 Brief Reports by Members appointed to outside bodies by the Council
16 Minutes of the Last Allotment Committee Meeting
To receive the Minutes and Confidential Minutes of the Allotments Committee meeting held on 23rd July 2019 (circulated separately).
17 Accounts
To receive the financial update and accounting reports and to approve accounts for payment as per the schedule (circulated separately)
18 Correspondence Received in the Post or Raised by Members
• Report from PCSO Amy Robinson (for information) and to consider any new hot spots and provide an update on the PCSO following a meeting with Acting Chief Insp. Deex on 16th August.
19 Date of Next Meeting
The next meeting of Harwich Town Council is scheduled to be held on Tuesday 15th October 2019 at The Guildhall, Church Street, Harwich, at 7.00pm, or at the rise of the Town Planning Committee, whichever is the later.
20 Exclusion of Press and Public
Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the under-mentioned business:

• Estates Supervisor

21 Estates Supervisor

To consider request to reduce working hours from 25 p/w to 20 p/w and working days from 5 to 4, with effect from December 2019, with any savings to be vired to the Staff Succession EMR.

Cllr Morrison

Dated: 27th August 2019

Lucy Ballard    

Ms Lucy Ballard
Clerk to the Council