Full Council Meeting Agenda

Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
Clerk: Ms Lucy Ballard

To be held at


Tuesday 6th April 2021 at 7pm
Or at the rise of the TOWN PLANNING MEETING, whichever is the later


Members of the public wishing to attend the meeting should contact the clerk to the council for joining instructions



1 Apologies for Absence
To receive apologies for absence
2 Declarations of Members’ Interests
To receive any ‘pecuniary’ or ‘personal interests relating to items on the agenda
3 Public Questions
Questions pursuant to Standing Order 3
4 Mayor’s Announcements
The Mayor to give a brief report of engagements undertaken since the last meeting.
5 Minutes of Last Meeting
• To approve as a correct record the Minutes of the meeting of Harwich Town Council held on 17th February 2021 (circulated separately).
6 Matters Arising from the Minutes of the Last Meeting

MIN 119/20 – To consider response to letter to Cllr Kevin Bentley of ECC regarding salt/gritting provision within Harwich.

7 Matters Arising from the Minutes of Previous Meetings

MIN 038/20 – Renewal agreement received for PCSO provision wef 1st April for 2-year period.  Signed and returned.

8 Allowances 2021/22

• To review and agree the Councillor and Mayoral Allowances for the Municipal Year 2021-22.

• To agree the Mayor Making allowance for 2021

• To agree on travel and subsistence allowances (mileage payments)

(Report circulated separately)

9 Subscription Fees
To approve annual subscriptions which become payable during the 2021/22 financial year.
10 Regular Payments
To authorise regular payments (inc. those by Direct Debit) for the 2021/22 financial year.
11  Internal Auditor

• To agree to appoint Heather Heelis of Heelis & Lodge as HTC’s Internal Auditor for the Financial Year 2021-22 at a cost of £420.

• To approve the Scope of Internal Audit work

12 Annual Parish Meeting

To consider whether to hold an Annual Parish Meeting in 2021.

13 Mayor Making 2021

To consider a change of venue for the 2021 Annual Statutory and Mayor Making meeting.

Cllr I Henderson

14 Skatepark Events

To consider options for a skate park event for 2021.

a)    Skate park festival

b)    Talent Pathway Programme

(Details circulated separately)

15 Train Ferry Gantry

To consider correspondence between Tendring District Council (TDC) councillors and TDC regarding the Train Ferry Gantry and decide on any necessary action.

Cllr Todd

16 Scheme of Delegation

To consider and approve a scheme of delegation following 7th May 2021.

17 Former Starlings Site

To consider a response to former Starlings site consultation.

Cllr I Henderson

18 Minutes of the Last Finance & General Purposes Committee Meeting

• To receive the Minutes and Confidential Minutes of the Finance & General Purposes Committee meeting held on 23rd March 2021 (previously circulated)


• To consider recommendations of the committee in relation to grant funding for the following:

• Harwich International Shanty Festival £2550

• The Harwich Society (Harwich in Bloom) £3000

19 Brief Reports by Members appointed to outside bodies by the Council


20 Minutes of the Last Allotments Committee Meeting
• To receive the Minutes and Confidential Minutes of the Allotments Committee meeting held on 18th March 2021 (previously circulated)
21 Accounts
To receive the financial report and to approve accounts for payment as per the schedule (previously circulated)
22 Correspondence Received in the Post or Raised by Members

Report(s) from PCSO Ryan Duffett (for information)

• To note insurance premium of £4751.22 for 2021/22 (year 2 of a 3-year Long-term agreement), to be expended from the Premises budget.

23 Date of Next Meeting
The next meeting of Harwich Town Council will be held on a date to be agreed at The Guildhall, Church Street, Harwich, at 7.00pm, or at the rise of the Town Planning Committee, whichever is the later.The annual statutory and Mayor Making meeting will be held on Thursday 20 May 2021 at a venue to be decided, Harwich, at 11am.

Dated: 30th March 2021

Lucy Ballard  

Ms Lucy Ballard
Clerk to the Council