HARWICH TOWN COUNCIL
Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
A meeting of the
FINANCE & GENERAL PURPOSES COMMITTEE
to be held at
The Guildhall, Church Street, Harwich
on Wednesday 5th December 2018 at 7pm
Public Question Time:
15 minutes will be available for members of the Public to ask questions in relation to items on the agenda only.
AGENDA
| 1 | Apologies for absence To receive apologies for absence |
| 2 | Declarations of members’ interests To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda |
| 3 | Minutes of last meeting – To approve as a correct record the Minutes and Confidential Minutes of the meeting of the Finance & General Purposes Committee held on Tuesday 25th September 2018 (circulated separately) |
| 4 | Matters arising from the minutes
MIN F044/18 – Signage has been erected at Boatswains Call MIN F046/18 – To agree to an additional cost of up to £50 to display and frame a description of the Charter in the Guildhall hallway. MIN F053/18 – Set of Guildhall keys has been re-issued to designated keyholder |
| 5 | Matters arising from previous minutes
MIN F021/18 – Hill School lease renewals almost complete. MIN F022/18 – To consider accepting award of £1k from Essex Heritage Trust for funding towards Parlour Window replacements and proceed with contracting the works, which would be carried out after Christmas. |
| 6 | Grant requests To consider requests for grant funding as listed in the attached schedule: |
| 7 | Estates Supervisor Report To give a report on the progress of current works since the last meeting. |
| 8 | Independent Review of the Accounts
Cllr Fowler to report findings following an independent review of the accounts and bank reconciliation for the periods Jul-Sep. |
| 9 | Year End Closedown (Annual Return) To approve expenditure of £540 plus 45ppm mileage for the services of RBS to conduct Year End closedown with Clerk to be expended from the Administration – Software Support budget |
| 10 | Christmas 2018 Guildhall Closure To consider closure of the Guildhall and Council offices over the Christmas period from 1pm on Friday 21st December 2018 – 9.30am on Wednesday 2nd January 2019. |
| 11 | Leisure Season 2019
To consider opening dates/times for 2019 season |
| 12 | Music Event/Skatepark Competition
To consider proposals and offer in principle support for the event |
| 13 | Skatepark Festival
To consider holding an annual skatepark festival event |
| 14 | Virements
To agree to the following mid-year virements: Debit: • £8k from the Economic Development budget heading; £3k from the External Support Contingency Fund budget heading; £15k from the S137 budget heading. credit: • £10k to the Elections EMR; £3k to the Christmas Lights EMR; £2k to the Hill School Refurbishment EMR; £1k to the Allotments Key Priority EMR. Create: • Skatepark festival EMR and credit £10k |
| 15 | Payroll Services To review services for 2018/19 and consider renewal of contract for 2019/20 at cost of £485 payable in two instalments, expended from the Administration – Subscriptions/Fees budget |
| 16 | Youth shelter
To consider options following vandalism of youth shelter |
| 17 | Office/Gaol partition
To consider installing a stud wall between the two rooms for security purposes |
| 18 | Hill School Restoration Project
To consider the survey report and decide upon next actions to be taken. |
| 19 | Budget/Precept 2019/20 To consider and recommend the budget and precept for the financial year 2019/2020 |
| 20 | Matters to be reported • Change of Electricity Supplier for the Leisure Hut to obtain better rates. Costs to increase as standing charge now applied. |
| 21 | Matters received in the post or information raised by members • Evaluation form received from the Dovercourt Bowling Club following grant. |
| 22 | Date for next meeting The date of the next meeting of the Finance and General Purposes Committee is at 7pm, on Wednesday 20th March 2019 the Guildhall, Church Street, Harwich. |
| 23 | Exclusion of public and press Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the under-mentioned business:· Salary Reviews |
| 24 | Salary Reviews
To conduct a review of staff salaries |
Dated: 29th November 2018
Lucy Ballard
Ms Lucy Ballard
Clerk to the Council
APPLICATIONS FOR GRANT FUNDING
FINANCE & GENERAL PURPOSES MEETING 5th DECEMBER 2018
Applicant Name: Contact:
|
Purpose of Grant: Benefits:
|
Total cost of project: £ Grant Requested: Funds from other sources: None |