HARWICH TOWN COUNCIL
Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
A meeting of the
FINANCE & GENERAL PURPOSES COMMITTEE
to be held at
Mayflower Primary School, Main Road
on
Wednesday 22nd September 2021 at 7pm
Public Question Time:
15 minutes will be available for members of the Public to ask questions in relation to items on the agenda only.
AGENDA
| 1. | Apologies for absence To receive apologies for absence |
| 2. | Declarations of members’ interests To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda |
| 3. | Minutes of last meeting – To approve as a correct record the Minutes and Confidential Minutes of the meeting of the Finance & General Purposes Committee held on Tuesday 6th July 2021 (circulated separately) |
| 4. | Matters arising from the minutes
• F06/21 – Description of the Poor Rate and Guildhall Deeds has been framed and hung in the Guildhall hallway. (For information) • F14/21 – Hill School Site Landscaping – Clerk and Estates Supervisor met with TDC on site to confirm duties and frequency of each. • F15/21 – A Prospect of the Town and Harbour of Harwich has been framed and hung in the Guildhall hallway. (For information) • F16/21 – Fire safety measures carried out at Guildhall. (For information) • F20/21 – Bungee Trampolines – To report finding of enquiries into the implications of providing this additional facility. • F21/21 – Pressure washer purchased, and skate park cleaned. (For information.) |
| 5. | Matters arising from previous minutes • To review decision on rent freeze for 2021/22 to Hill School Site tenants.• F19/20 – Brickwork on buildings at the Hill School is complete and due to a change in method, the final invoice is £300 less than quoted. (For information) |
| 6. | Hill School Site Rent Reviews
To consider recommendations by Working Party in relation to mid-term rent reviews and consider conducting a second rent review in August 2022 subject to lease permissions, the investigation of which is at the cost of £275 for legal work. |
| 7. | Grant requests To consider requests for grant funding as listed in the attached schedule: |
| 8. | Estates Supervisor Report To give a report on the progress of current works since the last meeting. |
| 9. | Age Concern donation request
To consider request for donation |
| 10. | Lighting in the Guildhall
To consider quotation for the installation of additional lighting in the hallway, subject to planning permission, if required. |
| 11. | Leisure season analysis 2021
To receive analysis for the 2021 season. |
| 12. | Putting Green Lease
Ref MIN F31/20 – To consider terms of draft lease and decide upon next action. |
| 13. | Civic Robes
Ref MIN F12/21 • To consider condition report and replacement package proposal, as follows: Proposal One – Over 3 Years • Replace ROBE003, 004, 005, 010 (4 New Robes in Total) and Cleaning of ROBE001, 002, 017, 018 Package Prices: – Councillor Robe: £633.25 per robe – Cleaning: £55 per robe – Chain ribbon on Mayor’s robe £10 – Robe covers £37 Proposal Two – Over 4 Years Replace ROBE003, 004, 005, 010 + 3 Spare Robes in report (8 Robes in Total) and Cleaning of ROBE001, 002, 017, 018 Package Prices: – Councillor Robe: £573.65 – Cleaning: £55 per robe – Chain ribbon on Mayor’s robe £10 – Robe covers £37 The purchases can be carried out flexibly over the chosen period depending on the budget available. |
| 14. | Hill School Site – Boxing Club
• To consider request for parking of club vehicle on Hill School site. • To consider purchase and installation of defibrillator on Hill School Site. |
| 15. | Matters to be reported
• To confirm that annual play inspection has taken place at the skate park and all recommendations for action have been carried out. • WEF 11th September, the monthly tariffs for the council’s 2 current accounts will increase by £2 taking the total fees to the equivalent of £198 per annum. • To note expenditure of £35 authorised through delegated authority for the pre-planning application in relation to investigating additional lighting in the hallway (MIN F06/21). • The present Local Government pay offer is expected to be rejected by the unions when it goes out to ballot towards the end of September/early October. • Anti-virus protection has been renewed until 7th August 2025 at a cost of £163.98 (£41 per annum). • Battle of Britain Flag has been purchased via petty cash at the cost of £7.50. |
| 16. | Items received in the post or information raised by members • Letter of thanks for grant received from Harwich Quay Fireworks |
| 17. | Date for next meeting The date of the next meeting of the Finance and General Purposes Committee is at 7pm, on Wednesday 8th December 2021 at The Park Pavilion, Barrack Lane, Harwich |
Dated: 15th September 2021
Ms L Ballard
Clerk to the Council