Finance & General Purposes Committee Agenda

F19/20 – Brickwork on buildings at the Hill School site is in progress.

F18/20 – Re-routing and replacing of CV cabling at the Hill School site is now complete as is the removal of the sycamore tree.

F21/20 – Putting Green lease has been signed and is being finalised by TDC.

F22/20 – HTC has made contact with TDC over management of allotment land and is awaiting this to be progressed.

F23/20 – Images have been printed and sent to the framer who will contact when ready.

F24/20 – Funds have been vired

F25/20 – Difficulty in sourcing an Emergency Services Day flag

F19/20 – To agree to carry out periodic re-inspections as advised by tree surveyor and, for continuity, to retain the services as previously instructed.  To be expended from the External Support Contingency Fund.

To report findings following an independent review of the accounts and bank reconciliation for the periods Jul-Sep.

To consider opening dates/times for 2021 season.

To review services for 2020/21 and consider renewal of agreement with Ladywell Accountancy on an ongoing basis, commencing 2021/22 at cost of £495, allowing for a marginal increase in cost each year (Apr-Mar) to be expended from the Administration – Subscriptions/Fees budget, with provision to be reviewed every 3 years.

To consider renewing CCTV maintenance contact with Homeview for the financial year 2021/22 at a cost of £218 to be expended from the Hill School maintenance budget.

To review services for 2020/21 and consider renewal of agreement with existing provider for landscaping services and planting at the council-managed sites on an ongoing basis, commencing 2021/22  at a cost of £1262, to be expended from the respective maintenance budgets, with long-term provision to be reviewed during 2021.

To review services for 2020/21 and consider renewing contract with Veolia for litter picking services at the skate park and bin emptying at the Putting Green at the current intervals/frequencies on an ongoing basis, commencing 2021/22 at an estimated cost of £815, allowing for a marginal increase in cost each year (Apr-Mar) to be expended from the respective maintenance budgets, with provision to be reviewed every 3 years.

To consider renewal of Clerk’s membership for 2021/22 at a cost of £234 to be expended from the Subscriptions budget.

To review what is currently funded under the policy and consider possible amendment in light of concerns raised over the use of live animals at events. Deferred from previous meeting.

To approve the data audit and Data Protection policy for Harwich Town Council.

To agree to proceed with repairs/replacement items on the crazy golf at a cost of £414 following damage sustained on 21^st October and to consider making a claim through the Council’s insurance.

To agree to proceed with energy assessments at the Hill School site following completion of replacement roofs to buildings 3, 4 and 5, at a cost of up to £1000 to be expended from the EPCs earmarked reserve.

To purchase a mobile phone (spec to be discussed) to facilitate work undertaken away from the Guildhall and act as a contact for external contractors and which could be used for communication within the council in the event of an emergency.

To agree to purchase new desktop PC for office along with 3-year service warranty at the cost of £661 to be expended from the ICT EMR.

To consider request by the E&C Committee to investigate a process whereby funds (suggested £1000) could be released immediately in the event of a local or national emergency.

To consider and recommend the budget and precept for the financial year 2021/2022.

• To approve the purchase of 1x laptop riser and 1x monitor stand to facilitate home working at a cost of £36.38 to be expended from the ICT budget.

• To approve the purchase of 2x webcams for office PCs to facilitate virtual (Zoom) meetings at a cost of £36.37 to be expended from the ICT budget.

• To approve cost of £295 for recruitment advertising, to be expended from the Training and Consultancy budget.

• To confirm that a sum of £2727 has been returned to the council for unspent grant funding from the Harwich International Shanty Festival, whose event was cancelled in 2020 as a result of the Coronavirus pandemic.  £523 has been expended on approved costs from the £3250 awarded.

• To approve the cost of £98 for replacement photocell and bulb and service of outside lighting at the Hill School Site to be expended from the Hill School maintenance budget.

•To approve the cost of fault finding on floodlights at the skatepark and supply, installation and testing of new contactor timer at a cost to be expended from the Skatepark maintenance budget.

• To approve cost of £110 for purchase of PC monitor and digital cable for duel working/training purposes to be expended from the ICT EMR.

• Salary Reviews

• To conduct a review of staff salaries

Benefits:

Secured Y/N