HARWICH TOWN COUNCIL
Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
A meeting of the
FINANCE & GENERAL PURPOSES COMMITTEE
to be held at
The Guildhall, Church Street, Harwich
on Tuesday 25th June 2019 at 7pm
Public Question Time:
15 minutes will be available for members of the Public to ask questions in relation to items on the agenda only.
AGENDA
| 1. | Apologies for absence To receive apologies for absence |
| 2. | Declarations of members’ interests To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda |
| 3. | Election of Vice-Chair To appoint a Vice-chair of the committee |
| 4. | Minutes of last meeting – To approve as a correct record the Minutes and Confidential Minutes of the meeting of the Finance & General Purposes Committee held on Wednesday 20th March 2019 (circulated separately) |
| 5. | Matters arising from the minutes • F097/18 – To confirm purchase of plywood and approve additional cost of £18 more than agreed as the wood was far superior and would last longer, so represented better value. |
| 6. | Matters arising from previous minutes • F070/18 – To confirm that Historic England would not consent to the proposed alteration, but they will investigate alternatives and report back. |
| 7. | Grant requests To consider requests for grant funding as listed in the attached schedule: |
| 8. | Estates Supervisor Report To give a report on the progress of current works since the last meeting. |
| 9. | Guildhall Hire Charges To consider the charges for hire of the Guildhall. |
| 10. | Independent Review of the Accounts
To report findings on behalf of Cllr Fowler following an independent review of the accounts and bank reconciliation for the periods Jan-Mar. |
| 11. | Civic Robes
To consider options for civic gown maintenance: 1. To clean and replace the fur with fake fur on up to 3x robes OR 2. To purchase 2x new civic robes in French Navy 42” in length |
| 12. | Hill School Site – Building 5
• Building 5 – To consider request from the current occupiers of building 5 (Harwich & Dovercourt Martial Arts Association) to change the paint colour on the rear (eastern) external wall of the building. |
| 13. | St George Cross
To consider the purchase of a new Cross of St George flag to fly above the Guildhall. Cllr Calver |
| 14. | Virements
To close down the Putting Green Improvements EMR in order to pursue one of the Council’s Key Priorities. |
| 15. | Hill School Site – Buildings 4 and 5
Ref MIN F71/18 – To agree to change of action in relation to buildings 4 and 5 and consider quotation for replacement roofs. |
| 17. | Putting Green litter management
To consider quotation for emptying of bins at the council-managed site. |
| 18. | Crazy Golf
To consider quotation for replacement hazards for the crazy golf. |
| 19. | Electricity contract for the Guildhall
To agree to renew the contract for the electricity supply for the ground and first floor of the Guildhall with the same supplier for a two-year period, at an estimated increase of £144 p/a. |
| 20. | Matters to be reported |
| 21. | Matters received in the post or information raised by members • Letter of thanks/acknowledgement of grant from Baby Bank Tendring, Harwich & District Social Stroke Group, Harwich International Shanty Festival Committee, H&D Community Crime Prevention Panel, Harwich Festival of the Arts and the Harwich Electric Palace Trust.• Evaluation form following grant from Harwich Quay New Year’s Eve Fireworks |
| 22. | Date for next meeting The date of the next meeting of the Finance and General Purposes Committee is at 7pm, on Tuesday 30th September 2019 the Guildhall, Church Street, Harwich. |
| 23. | Exclusion of public and press Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the under-mentioned business:
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| 24. | Additional Key holder To agree to re-issue the spare set of Guildhall keys to a councillor to be used as the need arises under the direction of the Council. |
Dated: 19th June 2019
Ms Lucy Ballard
Clerk to the Council
APPLICATIONS FOR GRANT FUNDING
FINANCE & GENERAL PURPOSES MEETING 25th JUNE 2019
Applicant Name: Harwich Quay FireworksContact: Andrew Tannock (Secretary to Committee) |
Purpose of Grant: To directly assist in funding all expenditure in producing a single non-profit-making event on 31st December 2019.Benefits: To provide a free to attend/view, firework display for the residents of Harwich, Dovercourt and surrounding areas, enhancing tourism and the town’s economy and profile. |
Total cost of project: £9500 Grant Requested: £1500Funds from other sources: £4500 from own resources Secured Y/N Further funds to come from fundraising events, local business and collections. |
Applicant Name: Ark Family Resource CentreContact: Sally Johns Green (Centre Manager) |
Purpose of Grant: Carpet replacement in hallway.Benefits: Benefits pre-school children who have a lot of ‘floor’ time and those with additional needs who are unable to walk as they spend a lot of time on the carpet. |
Total cost of project: £2472 Grant Requested: £1500Funds from other sources: £972 Secured Y/N None – came to HTC first but can fundraise for any shortfall. |
Applicant Name: One World in Harwich (Sub-group of Churches Together on the Harwich Peninsula)Contact: Anne Crotty (Chair) |
Purpose of Grant: To fund steel band during the event.Benefits: People of all ages, backgrounds and cultures, all faiths and none, will be able to meet, share food nd learn about, and from, each other in a thought-provoking, yet fun way. It will celebrate diversity. |
Total cost of project: £500 Grant Requested: £250Funds from other sources: £139 – Churches Together Lent services Secured Y/N Yes |