Allotments Committee Agenda

HARWICH TOWN COUNCIL
Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
Clerk: Mrs Michelle Townsend

A meeting of the
Allotments Committee
To be held at
The Guildhall, Church Street, Harwich
on
Thursday 7th November 2019 at 7pm

AGENDA

Public Question Time:

15 minutes will be available for members of the public to ask questions in relation to items on the agenda only

1 Apologies for Absence
To receive apologies for absence
2 Declarations of Members’ Interests
To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda
3 Minutes of the Last Meeting
•To approve as a correct record the minutes of the Allotments Committee meeting held on 23rd July 2019
•To approve as a correct record the confidential minutes of the Allotments Committee meeting held on 23rd July 2019
4 Matters Arising from the Minutes
To discuss and act upon information received following previous actions in relation to the
following items:
       A23/19 – Estate Supervisor has inspected all sites for concrete asbestos sheeting.  Any
asbestos found has been removed, awaiting collection by a licenced contractor.
       A24/19 – Bonfire guidance was sent out with the annual invoices.
       A27/19 – Recommended work to trees highlighted within the tree survey has been
completed by Marvan’s Tree & Landscape Services & Supplies
5 Matters Arising from Previous Minutes
To discuss and act upon information received following previous actions in relation to the following items:
Redoubt Hedge and Footpath – Investigation regarding ownership of the Redoubt site is being carried out under the allotment key priorities and that on completion this will be passed to the Finance & General Purposes Committee to determine what needs to be achieved regarding asset management.
A09/19 – Tree Liabilities – Tree Planning Solutions has agreed to move the inspection frequency to 24 months.  Next inspection is due March 2021.
6 Vacant Plots/Waiting List/Notices to Quit
7 Site Representative Reports
8 Request to Keep Chickens
To consider a request to keep chickens and erection of coop – Boatswains Call
9 Vacant Plot Maintenance
To create a separate budget account to allow the Clerk in consultation with the chair to instruct necessary work on vacant plots to avoid delay and additional weed growth
10 Budget Update and Proposed Budget for Municipal Year 2020/21
To review and agree upon the proposed budget for the coming year
11 Matters Received in the Post, be Reported or Raised by Members

•10M chain link fencing – £40.83

12 To Resolve to Permit Site Representatives to Remain in the Meeting During Confidential Business
13 Time and Date of Next Meeting
The next meeting of the Allotments Committee is at 7pm, on Tuesday 24th March 2020 at the Guildhall, Church Street, Harwich, CO12 3DS
14 Exclusion of Public and Press
Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the
under-mentioned business:•To review the condition of the Association Hut, quotations sourced for demolition and consider any necessary action
15 Association Hut
•To review the condition of the Association Hut, quotations sourced for demolition and consider any necessary action

 

Dated: 30th October 2019

Mrs Michelle Townsend
Assistant Clerk to the Council

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