Allotments Committee Agenda

HARWICH TOWN COUNCIL
Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
Clerk: Mrs Michelle Townsend

A meeting of the Allotments Committee
To be held
at Long Meadows Community Centre
on
Thursday 24th June 2021 at 7pm

AGENDA

 

Public Question Time:

15 minutes will be available for members of the public to ask questions in relation to items on the agenda only

1 Apologies for Absence
To receive apologies for absence
2 Declarations of Members’ Interests
To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda
3 Election of Vice-Chair
To elect a Vice-Chair for the Allotments Committee for the 2021/22 Municipal Year
4 Minutes of the Last Meeting
•To approve as a correct record the minutes of the Allotments Committee meeting held on 18th March 2021
•To approve as a correct record the confidential minutes of the Allotments Committee meeting held on 18th March 2021
5 Matters Arising From the Minutes
To discuss and act upon information received following previous actions in relation to the
following items:
A45/20 – Signage at Redoubt– ‘No dog walking’ signage was relocated to the
fencing by the site notice board.
       A48/20 – Tidy up Initiative at the Redoubt Allotment Site – Metal collection has been
successful and has now been removed from the site.  Due to possible issues, it was
agreed for the communal bonfire not to go ahead.
       A52/20 – Tree Liabilities – Work has been delayed until September due to the nesting
season.
6 Matters Arising From Previous Minutes
To discuss and act upon information received following previous actions in relation to the following items:
Redoubt Hedge and Footpath – Finance & General Purposes Committee agreed to enter into negotiations with Tendring District Council about land ownership of all allotment land managed by Harwich Town Council.  Currently awaiting a response from Tendring District Council.
7 Vacant Plots/Waiting List/Notices to Quit

 

8 Site Representative Reports

 

9 Budget Update
10 Review of Bonfire Policy
To consider a request to amend the time of day when bonfires can occur and clarify the
months that they come into effect
        Ben Chamberlain
11 Review Current Procedures and Tenancy Agreement in Relation to the Management of Waste on Site, Condition of Plots When Relinquished, Wild Flowers/Meadows Areas,
and Consider any Necessary Action
12 Allotment Rents
       To review allotment rents
13 Matters Received in the Post, be Reported or Raised by Members
14 Time and Date of Next Meeting
The next remote meeting of the Allotments Committee is at 7pm, on a date to be agreed 
15 Exclusion of Public and Press
Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the under-mentioned business:•Voluntary Site Representative Vacancy – King Georges Avenue

 

16 Voluntary Site Representative Vacancies
To review and consider a letter of interest received for the voluntary position at;•King Georges Avenue

 

Dated: 17th June 2021                                                 Mrs Michelle Townsend
Assistant Clerk to the Council

                                                                                             Michelle Townsend

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