Allotments Committee Agenda

HARWICH TOWN COUNCIL
Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
Clerk: Mrs Michelle Townsend

A meeting of the
Allotments Committee
To be held at
The Guildhall, Church Street, Harwich
on
Tuesday 23rd July 2019 at 7pm

AGENDA

Public Question Time:

15 minutes will be available for members of the public to ask questions in relation to items on the agenda only

1 Apologies for Absence
To receive apologies for absence
2 Declarations of Members’ Interests
To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda
3 Minutes of the Last Meeting
To approve as a correct record the minutes of the Allotments Committee meeting held on 6th June 2019
4 Matters Arising from the Minutes

     To discuss and act upon information received following previous actions in
relation to the following items:
A09/19 – Tree Liabilities – Following a discussion with the Clerk with regards to completion of tree
works as identified, Tree Planning Solutions have advised that moving the inspection frequency to 24
months would be acceptable.
A11/19 – Plot holders will be made aware of the rent increase with the invoices sent out in
September 2019.
A12/19Member Site Visits – Took place on 9th July 2019.
A13/19 – Posters have been designed and displayed at Boatwains Call allotment site promoting the
collection of surplus produce for the Foodbank.              

5 Matters Arising from Previous Minutes
To discuss and act upon information received following previous actions in relation to the following items:
Redoubt Hedge and Footpath – Investigation regarding ownership of the Redoubt site is being carried out under the allotment key priority and that on completion this will be passed to the Finance & General Purposes Committee to determine what needs to be achieved regarding asset management.
A31/18 – The Estate Supervisor will continue to monitor the stumps at Abdy Avenue which have been injected with weed killer.
6 Vacant Plots/Waiting List/Notices to Quit
7 Site Representative Reports
8 Request to Install a Small Pond
To consider a request to install a small pond on BC41
9 Budget Update
10 Matters Received in the Post, be Reported or Raised by Members
•Saw blade purchased to trim tree on Dunns Meadow site – £4.58
11 To Resolve to Permit Site Representatives to Remain in the Meeting During Confidential Business
12 Time and Date of Next Meeting
The next meeting of the Allotments Committee is at 7pm, on Thursday 7th November 2019 at the Guildhall, Church Street, Harwich, CO12 3DS
13 Exclusion of Public and Press
Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the
under-mentioned business:

•Recommended Work to Trees Highlighted Within the Tree Survey

•Consideration to the Council’s Recognition of the Role of Site Representative

14 Recommended Work to Trees Highlighted Within the Tree Survey
To review quotations received and consider any necessary action
15 Consideration to the Council’s Recognition of the Role of Site Representative

 

 

Dated:   16th July 2019                                             Mrs Michelle Townsend
Assistant Clerk to the Council

Michelle Townsend

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