Allotments Committee Agenda

HARWICH TOWN COUNCIL
Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
Clerk: Mrs Michelle Townsend

A remote meeting of the
Allotments Committee
To be held
on
Thursday 18th March 2021 at 7pm

AGENDA

 

Members of the public wishing to attend should contact the Clerk for joining details


Public Question Time:

15 minutes will be available for members of the public to ask questions in relation to items on the agenda only

1 Apologies for Absence
To receive apologies for absence
2 Declarations of Members’ Interests
To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda
3 Minutes of the Last Meeting
•To approve as a correct record the minutes of the Allotments Committee meeting held on 5th November 2020
•To approve as a correct record the confidential minutes of the Allotments Committee meeting held on 5th November 2020
•To approve as a correct record the minutes of the Extraordinary Allotments Committee meeting held on 11th January 2021
•To approve as a correct record the confidential minutes of the Extraordinary Allotments Committee meeting held on 11th January 2021
4 Matters Arising From the Minutes
To discuss and act upon information received following previous actions in relation to the
following items:
A36/20 – FOR INFORMATION ONLY – Non-Payment of Costs Incurred by the
Council for Clearance of a Plot Following the Termination of the Tenancy –
Debt has
now been paid.
5 Matters Arising From Previous Minutes
To discuss and act upon information received following previous actions in relation to the following items:
Redoubt Hedge and Footpath – Finance & General Purposes Committee agreed to enter into negotiations with Tendring District Council about land ownership of all allotment land managed by Harwich Town Council.  Currently awaiting a response from Tendring District Council.
A11/20 – Installation of second tap – Long Meadows – Tap has been installed under the supervision of the Estate Supervisor
6 Vacant Plots/Waiting List/Notices to Quit

 

7 Site Representative Reports

 

8 Budget Update
9 Signage – Redoubt Allotment Site
      To agree to relocate signage to be more visible and approve necessary expenditure
10 Request to Install a Pond
      To consider a request to install a pond on BC19A
11 Amendments to Allotment Tenancy Agreement
       •To consider and approve suggested amendments
If amendments are approved, to decide the date from which they will be applicable
•If amendments are approved, to decide whether this should trigger the issuing of an
entire new tenancy agreement
12 Matters Received in the Post, be Reported or Raised by Members
•Tidy Up Initiative – Redoubt Allotment Site
13 Time and Date of Next Meeting
The next remote meeting of the Allotments Committee is at 7pm, on a date to be agreed
14 Exclusion of Public and Press
Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the under-mentioned business:•Voluntary Site Representative Vacancy – Boatswains Call
•Tree Liabilities –
To consider quotations for work recommended from the
periodic tree survey
15 Voluntary Site Representative Vacancies
To review and consider a letter of interest received for the voluntary position at;
•Boatswains Call
16 Tree Liabilities
To consider quotations for work recommended from the periodic tree survey

 

Dated: 11th March 2021                                               Mrs Michelle Townsend
Assistant Clerk to the Council

                                                                                             Michelle Townsend

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