Allotments Committee Agenda

HARWICH TOWN COUNCIL
Guildhall, Church Street, Harwich, Essex CO12 3DS
Tel: 01255 507211
email: info@harwichtowncouncil.co.uk
Clerk: Mrs Michelle Townsend

A meeting of the
Allotments Committee
To be held at
The Guildhall, Church Street, Harwich
on
Thursday 22nd November 2018 at 7pm

AGENDA

Public Question Time:
15 minutes will be available for members of the public to ask questions in relation to items on the agenda only

1 Apologies for Absence
To receive apologies for absence
2 Declarations of Members’ Interests
To receive any ‘pecuniary’ or ‘personal’ interests relating to items on the agenda
3 Minutes of the Last Meeting
•To approve as a correct record the minutes of the Allotments Committee meeting held on 19th July 2018
•To approve as a correct record the confidential minutes of the Allotments Committee meeting held on 19th July 2018
4 Matters Arising From the Minutes
To discuss and act upon information received following previous actions in  relation to the following items:
A23/18 – Handover of Willow Way allotment site and keys took place on  23rd July 2018.
A24/18 – Posters detailing changes to water usage have been displayed at each site and revised
tenancy agreement incorporating this amendment has been issued to all allotment tenants.
A25/18 – Following the request made by the committee, the doors have now been removed from the
large compost bin located on Dunns Meadow.
A30/18 – D W Maintenance have supplied and fitted fencing to the righthand boundary at Long
Meadows.
A31/18 – Mark Halls has cleared and removed the overgrowth at Abdy Avenue allotment site.  Tendring
Weed Control have now treated the area.
5 Matters Arising From Previous Minutes
To discuss and act upon information received following previous actions in relation to the following items:
Redoubt Hedge and Footpath – Investigation regarding ownership of the Redoubt site has been carried out under the allotment key priority and that on completion this will be passed to the Finance & General Purposes Committee to determine what needs to be achieved regarding asset management.
6 Vacant Plots/Waiting List/Notices to Quit
7 Site Representative Reports
8 Bamboo Located on Dunns Meadow Allotment Site
To discuss bamboo located on this site and consider any necessary action

9 Pest Control
To review and consider approval of draft policy

10 Request to Keep Chickens
To consider a request to keep chickens and erection of coop – Long Meadows

11 Budget for Municipal Year 2019/20
To review and agree upon the proposed budget for the coming year

12 Matters Received in the Post, be Reported or Raised by Members
•2 wasp nests – Dunns Meadow and Redoubt – total cost £76.80
•Signage for the gate on Boatswains Call driveway was approved by
F&GP Committee and has been displayed- £56
•Large mining bee colony on plot BC04.  The plot holder has taken on
another plot at Long Meadows and is slowly moving items and crops.
•Tenancy agreement has been reviewed, revised, and sent to all plot holders to be signed and returned
13 To Resolve to Permit Site Representatives to Remain in the Meeting During Confidential Business
14 Time and Date of Next Meeting
The next meeting of the Allotments Committee is at 7pm, on Tuesday 28th March 2019, at the Guildhall, Church Street, Harwich, CO12 3DS
15 Exclusion of Public and Press
Pursuant to Sub-Section 2 of Section 1 of the Public Bodies (Admission to Meetings) Act 1960 the meeting is closed to the press and public for the transaction of the under-mentioned business:
•Abdy Avenue Brick Wall
•Black Polythene Sheeting and Pegs
16 Abdy Avenue Brick Wall
        To review quotation received and consider any necessary action
17 Black Polythene Sheeting and Pegs
To consider purchasing heavy duty black plastic and pegs to be utilised to
cover vacant plots

Dated:    15th November 2018                                     Mrs Michelle Townsend
Assistant Clerk to the Council
Michelle Townsend

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