Allotments Minutes 18th February 2014
MINUTES of the Meeting of the ALLOTMENTS COMMITTEE
The Guildhall, Church Street, Harwich
Wednesday 18th February 2014 at 7.00pm
|Present:||Councillors King, Morrison, Calver, F Powell, Tompson and McLeod|
|In the Chair:||Councillor A Todd|
|Also present:||Site Representatives Mrs Steward, Mr O’Hara and Miss Clark
2 members of the public and no members of the press
|Absent:||Site Representatives Mr Button and Mr Mesher|
PUBLIC QUESTION TIME:
|A68/13||APOLOGIES FOR ABSENCE
Councillors Nicholson and J Henderson
Site Representatives Mr McCoy and Mr Edmunds
|A69/13||DECLARATIONS OF MEMBERS’ INTERESTS
|A70/13||MINUTES OF THE LAST MEETING
RESOLVED: that the minutes of the Allotments meeting held on 18th December 2013 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.FURTHER RESOLVED: that the confidential minutes of the Allotments meeting held on
18th December 2013 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.
|A71/13||MATTERS ARISING FROM THE MINUTES
|A72/13||VACANT PLOTS/ WAITING LIST/NOTICES TO QUIT
The Clerk advised members of the following:
|A73/13||SITE REPRESENTATIVE REPORTS
Mrs Steward – Nothing to report.Miss Clark – Parking on the entrance to the site and playground has now ceased. The Clerk agreed to contact plot 5 to confirm that they still wish to continue with their plot.Mr O’Hara – Nothing to report.
|A74/13||REVIEW CALCULATIONS FOR WATER CHARGES AND FEES
Members considered alternative methods for calculating and distributing water charges.RESOLVED: To continue with the current system for calculating and distributing water charges.
|A75/13||SECURITY AT THE REDOUBT SITE
The Clerk updated members following the submission of a grant application from the Harwich Society to update the CCTV coverage at the Redoubt Fort, which was approved at the last meeting of the F&GP Committee subject to receipt of comparable quotes. Members agreed that the increased coverage of the site would also benefit the allotment holders.
Members considered the feasibility of a tool hire scheme but following a review of feedback received from NSALG, it was felt and it was not a viable project.RESOLVED: Not to proceed with the scheme.
|A77/13||MATTERS RECEIVED IN THE POST OR RAISED BY MEMBERS
The Chairman expressed his thanks to the Site Representatives for their assistance and time given with reviewing the site maps.
|A78/13||TO RESOLVE TO PERMIT SITE REPRESENTATIVES TO REMAIN IN THE MEETING DURING CONFIDENTIAL BUSINESS
RESOLVED: To permit the Site Representatives to remain in the meeting during confidential business.
|A79/13||TIME AND DATE OF NEXT MEETING
The next meeting of the Allotments Committee will be held at The Guildhall, Church Street, Harwich on Wednesday 23rd April 2014 at 7pm
The Chairman closed the public part of the meeting at 7.25pm.