Allotments Minutes 18th February 2014
MINUTES of the Meeting of the ALLOTMENTS COMMITTEE
held at
The Guildhall, Church Street, Harwich
on
Wednesday 18th February 2014 at 7.00pm
| Present: | Councillors King, Morrison, Calver, F Powell, Tompson and McLeod |
| In the Chair: | Councillor A Todd |
| Clerk: | Michelle Townsend |
| Also present: | Site Representatives Mrs Steward, Mr O’Hara and Miss Clark 2 members of the public and no members of the press |
| Absent: | Site Representatives Mr Button and Mr Mesher |
PUBLIC QUESTION TIME:
None
| A68/13 | APOLOGIES FOR ABSENCE Councillors Nicholson and J Henderson Site Representatives Mr McCoy and Mr Edmunds |
| A69/13 | DECLARATIONS OF MEMBERS’ INTERESTS None |
| A70/13 | MINUTES OF THE LAST MEETING RESOLVED: that the minutes of the Allotments meeting held on 18th December 2013 (previously circulated) be approved by the Committee and signed by the Chairman as a true record.FURTHER RESOLVED: that the confidential minutes of the Allotments meeting held on 18th December 2013 (previously circulated) be approved by the Committee and signed by the Chairman as a true record. |
| A71/13 | MATTERS ARISING FROM THE MINUTES None |
| A72/13 | VACANT PLOTS/ WAITING LIST/NOTICES TO QUIT The Clerk advised members of the following:
|
| A73/13 | SITE REPRESENTATIVE REPORTS Mrs Steward – Nothing to report.Miss Clark – Parking on the entrance to the site and playground has now ceased. The Clerk agreed to contact plot 5 to confirm that they still wish to continue with their plot.Mr O’Hara – Nothing to report. |
| A74/13 | REVIEW CALCULATIONS FOR WATER CHARGES AND FEES Members considered alternative methods for calculating and distributing water charges.RESOLVED: To continue with the current system for calculating and distributing water charges. |
| A75/13 | SECURITY AT THE REDOUBT SITE The Clerk updated members following the submission of a grant application from the Harwich Society to update the CCTV coverage at the Redoubt Fort, which was approved at the last meeting of the F&GP Committee subject to receipt of comparable quotes. Members agreed that the increased coverage of the site would also benefit the allotment holders. |
| A76/13 | TOOL HIRE Members considered the feasibility of a tool hire scheme but following a review of feedback received from NSALG, it was felt and it was not a viable project.RESOLVED: Not to proceed with the scheme. |
| A77/13 | MATTERS RECEIVED IN THE POST OR RAISED BY MEMBERS The Chairman expressed his thanks to the Site Representatives for their assistance and time given with reviewing the site maps. |
| A78/13 | TO RESOLVE TO PERMIT SITE REPRESENTATIVES TO REMAIN IN THE MEETING DURING CONFIDENTIAL BUSINESS RESOLVED: To permit the Site Representatives to remain in the meeting during confidential business. |
| A79/13 | TIME AND DATE OF NEXT MEETING The next meeting of the Allotments Committee will be held at The Guildhall, Church Street, Harwich on Wednesday 23rd April 2014 at 7pm |
The Chairman closed the public part of the meeting at 7.25pm.