Publications

Information available from Harwich Town Council under the model publication scheme.

The following publications can be downloaded in PDF format

Information to be Published PDF document
Annual Report Annual Report
Audit Report & Annual Return Download Report , Download Return
Standing Orders Download
Financial Regulations Download
Protocol for Public Speaking Download
Grants Policy Download
Grants Policy, Application form Download
Grants Policy, Evaluation form Download
Members Allowances Download Notices , Download Allowances
Complaints procedure Download
Members’ Code of Conduct Download
Local Emergency Plan Download
Bee Policy Download

The following publications are available at the Guildhall, Harwich

Information to be published How the information can be obtained Cost
Class1 – Who we are and what we do
(Organisational information, structures, locations and contacts)
This will be current information only
N.B. Councils should already be publishing as much information as possible about how they can be contacted.
Website hard copy – contact Clerk Free
Who’s who on the Council and its Committees Website hard copy – contact Clerk Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Website hard copy – contact Clerk Free
Location of main Council office and accessibility details Website hard copy – contact Clerk Free
Staffing structure Hard copy – contact Clerk Free
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)Current and previous financial year as a minimum
Website – hard copy – contact Clerk Free / 20p sheet
Annual return form and report by auditor Hard copy – contact Clerk 20p sheet
Finalised budget Hard copy – contact Clerk 20p sheet
Precept Hard copy – contact Clerk 20p sheet
Borrowing Approval letter None
Financial Standing Orders and Regulations Hard copy – contact Clerk 20p sheet
Grants given and received Hard copy – contact Clerk 20p sheet
List of current contracts awarded and value of contract Hard copy – contact Clerk 20p sheet
Members’ allowances and expenses Hard copy – contact Clerk 20p sheet
Class 3 – What our priorities are and how we are doing
Strategies and plans, performance indicators, audits, inspections and reviews)
Parish Plan (current and previous year as a minimum) N/A
Annual Report to Parish or Community Meeting (current and previous year as a minimum) N/A
Quality status N/A
Local charters drawn up in accordance with DCLG guidelines N/A
Class 4 – How we make decisions
(Decision making processes and records of decisions)Current and previous council year as a minimum
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) Website (diary) hard copy Free
Agendas of meetings (as above) Website – hard copy – contact Clerk Free / 20p sheet
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. Website – hard copy – contact Clerk Free / 20p sheet
Reports presented to council meetings – nb this will exclude information that is properly regarded as private to the meeting. Hard copy – contact Clerk 20p sheet
Responses to consultation papers Hard copy – contact Clerk 20p sheet
Responses to planning applications Hard copy – contact Clerk 20p sheet
Bye-laws N/A
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities)Current information only
Policies and procedures for the conduct of council business:Procedural standing ordersCommittee and sub-committee terms of referenceDelegated authority in respect of officers Code of Conduct Hard copy – contact Clerk Hard copy – contact Clerk Hard copy – contact Clerk Hard copy – contact Clerk All 20p sheet
Policies and procedures for the provision of services and about the employment of staff:Internal policies relating to the delivery of servicesEquality and diversity policyHealth and safety policyRecruitment policies (including current vacancies)Policies and procedures for handling requests for informationComplaints procedures (including those covering requests for information and operating the publication scheme) Hard copy – contact Clerk Hard copy – contact Clerk Hard copy – contact Clerk Hard copy – contact Clerk Hard copy – contact Clerk Hard copy – contact Clerk All 20p sheet
Information security policy Hard copy – contact Clerk 20p sheet
Records management policies (records retention, destruction and archive) Hard copy – contact Clerk 20p sheet
Data protection policies Hard copy – contact Clerk 20p sheet
Schedule of charges )for the publication of information) Hard copy – contact Clerk 20p sheet
Class 6 – Lists and Registers
Currently maintained lists and registers only
Hard copy or website; (some information may only be available by inspection)
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) N/A
Assets Register Hard copy – contact Clerk 20p sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Hard copy – contact Clerk 20p sheet
Register of members’ interests Hard copy – contact Clerk 20p sheet
Register of gifts and hospitality Hard copy – contact Clerk 20p sheet
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)Current information only
Hard copy or website; (some information may only be available by inspection)
Allotments Website Free
Parks, playing fields and recreational facilities Hard copy – contact Clerk 20p sheet

Contact details:
Clerk to the Council,
The Guildhall,
Church Street,
Harwich,
Essex CO12 3DS
Telephone: 01255 507211
Email: info@harwichtowncouncil.co.uk

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

Type of charge DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 20p per sheet (black & white) Actual cost: 10p/sheet
Postage Actual cost of Royal Mail standard 2nd class
Other Administration costs Actual cost: 10p/sheet

* the actual cost incurred by the public authority